50 tasks a virtual assistant can complete in an hour or less

One of the questions I am frequently asked is “How long will this take and how much will it cost me to use a virtual assistant?”. Some tasks it is impossible to judge – but many are easy to complete in an hour or less. With offshore assistants often charging low rates but taking a long time to complete simple tasks, using a UK based virtual assistant is often more economical.

These tasks give you some idea of what your virtual assistant can do in under an hour, costing £25 or less:

  1. Mail merge, print, envelope stuff and post 100 letters.
  2. Create and send an email campaign to prospects.
  3. Data entry – type all your business cards from a networking event into a prospects database.
  4. Type a 15 minute audio report and proofread it.
  5. Create a LinkedIn company page.
  6. Convert word documents into PDF documents.
  7. Research travel times, availability and cost for a business trip.
  8. Set up virtual office for marketing seminar including phone number, FAQs, invoices/credit control, email confirmations, reminders and follow ups.
  9. Flight booking, accommodation booking and car hire for a personal trip.
  10. Email your clients to tell them about a new product/service.
  11. Write newsletter article.
  12. Build a shared client list including email alerts when anything changes.
  13. Set up a monthly email newsletter.
  14. Write and schedule 25 automatic Tweets for your Twitter account.
  15. Research a competitor.
  16. Formatting documents, presentations and excel spreadsheets.
  17. Design a client enquiry form to use with new prospects.
  18. Check for broken links, missing meta tags or other problems with your website.
  19. Chase up outstanding invoices.
  20. Set up an E-course using Aweber.
  21. Submit a press release on your business to online article sites.
  22. Set up your Google Calendar and import all your appointments.
  23. Write a how-to guide.
  24. Send a bulk SMS campaign to your customers.
  25. Create a PowerPoint presentation.
  26. Create a flowchart of services for your business.
  27. Find suitable venues for your event.
  28. Set up online payment and delivery of e-courses/e-books.
  29. Write a blog entry.
  30. Copy type 6 pages of text from fax/PDF/hard copy.
  31. Mail merge and print address labels.
  32. Invoice your clients including automatic reminders if the invoice becomes overdue.
  33. Review your marketing materials and check for typos.
  34. Find potential partners for host beneficiary marketing.
  35. Review your Twitter followers and approve them.
  36. Scan LinkedIn for questions in your target market that you can answer.
  37. Send follow up materials either in the post or via email to new clients (e.g. welcome letters, postcards, terms and conditions etc.)
  38. Set up an alternative phone number for a different location (e.g. if you are based in 0131 Edinburgh, you may want an 0141 Glasgow number to attract clients from that area or vice versa).
  39. Create timesheets for staff and email automatic reminders to fill them in.
  40. Find the perfect picture for your website.
  41. Set up an Amazon Affiliate account so you get paid for books you recommend to people.
  42. “Spin” articles for better SEO and to avoid duplicate content online.
  43. Design a survey for your clients/prospects.
  44. Remind you of important dates either by email, SMS text or phone.
  45. Create a digital signature for signing bulk letters/emails.
  46. Thank all your clients for attending an event with a personalised letter.
  47. Set up an e-fax for you where faxes arrive as a PDF attachment via email.
  48. Research products/services such as CRM programmes, email marketing or web builder packages.
  49. Find journalists contact details for your press release.
  50. Find quotes and order your printing from a supplier.

Start now: call 0141 423 8255 or email info@virtuallysorted.com

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